QuickBooks Tips #102: Item Types

The following are various QuickBooks item types.

Items for things you buy and sell

Service Services you charge for or services you purchase.
EXAMPLES: Professional fees, labor
Inventory Part Items you purchase, track as inventory, and then resell.
EXAMPLES: Electrical outlets, t-shirts
Inventory Assembly
(Premier)
Items you produce or buy, track as inventory, and then
resell.
EXAMPLES: Pre-assembled door kits, custom bicycles
Non-Inventory Part Items you sell but do not purchase; items you purchase but do not resell; items you purchase and resell, but do
not track as inventory.
EXAMPLES: Custom-made slipcovers, pizza, office
supplies
Other Charge Other charges on a sale or purchase.
EXAMPLES: Shipping charges, delivery charges
Group A group of individual items already on the item list.
EXAMPLES: A group of services and lab fees for office
visits, a group of services and food items provided by a
caterer

Items that calculate

Subtotal Calculate a subtotal before calculating a discount or
charge that covers several items.
Discount Calculate an amount to be subtracted from the total.
(To discount several items, use a subtotal item before the discount item.)
Payment Record a payment received at the time of invoicing so that the amount owed on the invoice is reduced.
Sales tax Calculate a single sales tax for a sale.
Sales Tax Group Calculate two or more sales taxes grouped together and applied to the same sale.